Event production, orchestrated.
Warehouse to invoice. Load-in to load-out.
Run your whole operation from one screen — every job, from the warehouse pull to the paid invoice, in one live picture instead of five tools that don't talk. Every show.
Private beta. We onboard production companies one at a time.
Already on Rentman? See the side-by-side
The cost of running things the old way
of live-events teams hit people- or gear-scheduling conflicts
LASSO · 2025 State of the Events Industry
to collect a bill in equipment rental — smaller shops wait longer
United Rentals · FY2024 filings
of event teams still submit expenses by hand
LASSO · 2025 State of the Events Industry
Everything you need. Nothing you don't.
Ovation OS is the one system your whole production company runs on — warehouse to invoice, load-in to load-out. Inventory, crew, jobs, quoting, and invoicing, wired end-to-end so your team stops re-keying data between five tools.
Inventory & equipment
Every cable, case, and console, tracked across your warehouses — serials, barcodes, kits, and sub-rentals, with availability that updates the moment gear is reserved.
Crew scheduling
Skills-based crew assignment, certs, time tracking, and a mobile app crew can confirm shifts from.
Conductor — your AI co-pilot
Ask in plain English and it acts across your workspace — but it also flags what needs attention, finds anything by meaning, and learns how you work.
Quoting & invoicing
Branded PDF quotes, signature flow, Stripe Connect on every invoice, deposits and partial payments — all in one flow.
Venue management
Native venue database — diagrams, room dimensions, load-in notes, historical show data.
Financial analytics
Per-event P&L, equipment ROI, commission tracking, QuickBooks + Xero sync.
Jobs, projects, tours
Templates that turn a multi-stop tour into per-stop subjobs, sharing crew and pull lists.
CRM & lead scoring
Inbound RFQs, deal pipeline, automated scoring, communication threads tied to every client.
Logistics & fleet
Pull lists straight off the job, truck pack plans, route ETAs, and driver hours — every load-in to load-out on one timeline.
Maintenance
Service schedules, repair queues, and parts — and the moment a unit is flagged down, it drops off the availability board on its own.
Your AI ops coordinator, included.
Most shops your size can't afford a dedicated ops coordinator. Conductor is that person — Starter access included in the flat price, with tools across your whole workspace, and higher-usage tiers when you need more. Tell it to draft an invoice or schedule crew, and it does more than take orders: it flags what needs your attention, finds anything across your data, and learns how you work. The coordination, handled — so you can focus on the show.
Hilton Hotels · 12 lines pulled from the job · deposit applied
Two shows both claim the L-Acoustics K2 rig. Move it off the Aria launch — smaller room — and the clash is gone.
A typical $2M production shop quietly loses around $128,000 a year.
You just saw what running on one system looks like. Here's what the old way still costs. Not theft, not bad luck — it's the disconnected stack most production teams still run, leaking cash through late invoices, copy-paste admin, and a SaaS bill that grows every time you hire. Each leak below is modeled from published industry data — AVIXA, LASSO's State of the Events Industry, and equipment-rental filings — not a generic small-business survey.
Estimated annual leakage
across receivables, admin, tools and slippage
Lost to manual coordination
Quote in a doc, gear in a spreadsheet, crew in a calendar, invoice somewhere else. Your coordinators re-key the same show four or five times — the better part of a day, every week.
Modeled · LASSO 2025: 51% of event teams still submit expenses by hand
Tied up in late invoicing
The show wraps, the gear comes home, and the invoice goes out days — sometimes weeks — later, then sits. Billing that lags ties up cash you've already earned and writes off the add-ons everyone forgot.
Modeled · ~54-day rental DSO (United Rentals FY2024) + ~5% bad debt (Atradius 2025)
Gear & crew slippage
Double-bookings caught at load-in. Last-minute sub-rentals at premium. Kit that ships without a prep check and comes back a repair. Overtime nobody saw coming. None of it lands on a clean P&L line.
Modeled · LASSO 2025: 65% hit people- or gear-scheduling conflicts
Stacked tool subscriptions
A rental tool, a scheduler, a quoting add-on, a separate accounting sync — most priced per user, per module. You pay again every time you hire, for software that still won't share data.
Modeled · per-seat, per-module rental-software pricing (Rentman, Current RMS)
That's the industry average. What does yours look like?
See your numberSources: AVIXA Industry Outlook & Trends Analysis (IOTA), 2025 — pro-AV $332B in 2025, $402B by 2030; LASSO 2025 State of the Events Industry — 65% cite people- or gear-scheduling conflicts, 51% still submit expenses by hand; United Rentals FY2024 SEC filings — ~54 days sales outstanding; Atradius Payment Practices Barometer 2025 — ~5% of B2B invoices written off as bad debt. Dollar amounts are Ovation's transparent model applied to a $2M-revenue, ~10-person AV / event-production shop; your numbers will differ — that's what the calculator below is for.
Calculate what the status quo is costing you.
Grounded in published industry data, scaled to your revenue and team. Drag both to your shop.
leaking out the door at $2M/yr across 10 people.
Ovation is $400/workspace/mo — flat, all-in. A fraction of what the status quo is costing you.
- Manual coordinationscales with team$46,000/yr
- Late post-show invoicingscales with revenue$34,000/yr
- Gear & crew slippagescales with revenue$30,000/yr
- Stacked tool subscriptionsscales with team$18,000/yr
How we calculated this
Two drivers, scaled separately. Revenue sets late post-show invoicing (~54-day rental DSO, United Rentals FY2024, + Atradius bad-debt) and gear/crew slippage. Team sizesets manual coordination (LASSO 2025: 51% still log expenses by hand) and stacked per-seat software (Rentman, Current RMS). The dollar amounts are Ovation's transparent model — your numbers will differ.
The same show, run a different way.
Walk one job from quote to closeout. Every leaking hour and dollar on the old path turns into a clean, repeatable step — same crew, same gear, different result.
- 01
Quoting
You rebuild the same quote across a doc, a spreadsheet, and an email thread.Quotes build straight from your live catalog and become a job in one click. - 02
Booking gear
A double-booked console only turns up once it's already on the truck.Every clash is caught the moment you reserve the gear — long before load-out. - 03
Staffing crew
Crew gets booked over group texts and a whiteboard nobody keeps current.Crew confirm their calls from their phones, and availability stays in sync on its own. - 04
Show day
The real state of the job lives in five tools and three people's heads.One workspace holds the whole show, and Conductor chases the loose ends for you. - 05
Load-out & billing
The invoice goes out whenever someone finally gets to it, days after the truck is back.The invoice is ready the moment the show wraps — every add and swap already on it. - 06
The books
Nobody knows what a show actually made until the books close weeks later.Per-show margin updates live as gear, crew, sub-rentals, and fees land.
Same workflow. A fraction of the cost.
We built Ovation for teams frustrated with module-by-module pricing, missing features, and clunky interfaces. Same data model, different philosophy:
Flat pricing, not per-user modules
Competitors stack per-user fees on every module. You shouldn't pay more because you hired another tech.
Agentic AI, included
Conductor builds quotes, schedules crew, and drafts invoices — Starter access in the flat price, with higher-usage tiers only if you need them. No enterprise gate.
Venue management, built-in
Diagrams, room dimensions, load-in notes, historical job data — all native. Not a $40/mo add-on.
True per-job profitability
Every expense — Stripe fees, that random Uber receipt — assigned to the job. Real margins, not estimates.
Rentman
Source: rentman.io/pricing
Ovation
$400 / workspace / mo. Unlimited users, every module.
Or $4,000/yr — two months free. No per-seat fees; just 1% on payments processed (capped $400/mo) and $0.98/ticket at $5 or over.
Join the waitlistRun the show, not the spreadsheets.
Request beta access and we'll walk you through Ovation against the kind of show you actually run. No card, no commitment.