Event production, orchestrated.
One system to run the whole show — warehouse to invoice, load-in to load-out. A single live picture of every job, instead of five tools that don't talk. Every show.
Private beta. We onboard production companies one at a time.
The cost of running things the old way
of live-events teams hit people- or gear-scheduling conflicts
LASSO · 2025 State of the Events Industry
to collect a bill in equipment rental — smaller shops wait longer
United Rentals · FY2024 filings
of event teams still submit expenses by hand
LASSO · 2025 State of the Events Industry
A typical $2M production shop quietly loses around $128,000 a year.
Not theft. Not bad luck. It's the disconnected stack most production teams still run — leaking cash through late invoices, copy-paste admin, and a SaaS bill that grows every time you hire. Each leak below is modeled from published industry data — AVIXA, LASSO's State of the Events Industry, and equipment-rental filings — not a generic small-business survey.
Estimated annual leakage
across receivables, admin, tools and slippage
Lost to manual coordination
Quote in a doc, gear in a spreadsheet, crew in a calendar, invoice somewhere else. Your coordinators re-key the same show four or five times — the better part of a day, every week.
Modeled · LASSO 2025: 51% of event teams still submit expenses by hand
Tied up in late invoicing
The show wraps, the gear comes home, and the invoice goes out days — sometimes weeks — later, then sits. Billing that lags ties up cash you've already earned and writes off the add-ons everyone forgot.
Modeled · ~54-day rental DSO (United Rentals FY2024) + ~5% bad debt (Atradius 2025)
Gear & crew slippage
Double-bookings caught at load-in. Last-minute sub-rentals at premium. Kit that ships without a prep check and comes back a repair. Overtime nobody saw coming. None of it lands on a clean P&L line.
Modeled · LASSO 2025: 65% hit people- or gear-scheduling conflicts
Stacked tool subscriptions
A rental tool, a scheduler, a quoting add-on, a separate accounting sync — most priced per user, per module. You pay again every time you hire, for software that still won't share data.
Modeled · per-seat, per-module rental-software pricing (Rentman, Current RMS)
That's the industry average. What does yours look like?
See your numberSources: AVIXA Industry Outlook & Trends Analysis (IOTA), 2025 — pro-AV $332B in 2025, $402B by 2030; LASSO 2025 State of the Events Industry — 65% cite people- or gear-scheduling conflicts, 51% still submit expenses by hand; United Rentals FY2024 SEC filings — ~54 days sales outstanding; Atradius Payment Practices Barometer 2025 — ~5% of B2B invoices written off as bad debt. Dollar amounts are Ovation's transparent model applied to a $2M-revenue, ~10-person AV / event-production shop; your numbers will differ — that's what the calculator below is for.
Everything you need. Nothing you don't.
One workspace for inventory, crew, jobs, quoting, and invoicing — wired end-to-end so your team stops re-keying data between five tools.
Inventory & equipment
Multi-warehouse tracking, barcodes, kits, sub-rentals, and real-time availability across every cable, case, and console.
Crew scheduling
Skills-based crew assignment, certs, time tracking, and a mobile app crew can confirm shifts from.
Conductor — your AI co-pilot
Ask in plain English and it acts across your workspace — but it also flags what needs attention, finds anything by meaning, and learns how you work.
Quoting & invoicing
Branded PDF quotes, signature flow, Stripe Connect on every invoice, deposits and partial payments — all in one flow.
Venue management
Native venue database — diagrams, room dimensions, load-in notes, historical show data.
Financial analytics
Per-event P&L, equipment ROI, commission tracking, QuickBooks + Xero sync.
Jobs, projects, tours
Templates that turn a multi-stop tour into per-stop subjobs, sharing crew and pull lists.
CRM & lead scoring
Inbound RFQs, deal pipeline, automated scoring, communication threads tied to every client.
Logistics & fleet
Pull lists, truck pack plans, route ETAs, driver HOS — load-in to load-out, accounted for.
Maintenance
Service schedules, repair workflows, parts inventory. Equipment auto-unavailable when down.
Just ask Conductor.
Conductor lives inside Ovation with tools across your whole workspace. Tell it to draft an invoice or schedule crew — but it does more than take orders: it flags what needs your attention, finds anything across your data, and learns how you work. The busywork, handled — so you can focus on the show.
What changes the day you switch.
Every leaking hour and dollar turns into a clean, repeatable workflow. Same job. Same crew. Different result.
Without Ovation
The status quo
- Pricing a show means rebuilding the same quote across a doc, a sheet, and email.
- You learn two jobs claimed the same console once it's already on the truck.
- Crew gets booked over group texts and a whiteboard nobody keeps current.
- The invoice goes out whenever someone finally gets to it after load-out.
- Nobody knows what a show actually made until the books close weeks later.
- The state of the job lives in five tools and three people's heads.
With Ovation
One operating picture
- Quotes build straight from your live catalog and become a job in one click.
- Availability is checked the moment you add gear — every overlap flagged before load-out.
- Crew sees their calls, confirms by text, and availability stays in sync on its own.
- The invoice is ready the moment the show wraps — every add and swap already on it.
- Per-show margin updates live as gear, crew, sub-rentals and fees land.
- One workspace holds the whole show, and Conductor chases the follow-ups for you.
Calculate what the status quo is costing you.
Grounded in published industry data, scaled to your revenue and team. Drag both to your shop.
leaking out the door at $2M/yr across 10 people.
Ovation is $400/workspace/mo — flat, all-in. A fraction of what the status quo is costing you.
- Manual coordinationscales with team$46,000/yr
- Late post-show invoicingscales with revenue$34,000/yr
- Gear & crew slippagescales with revenue$30,000/yr
- Stacked tool subscriptionsscales with team$18,000/yr
How we calculated this
Two drivers, scaled separately. Revenue sets late post-show invoicing (~54-day rental DSO, United Rentals FY2024, + Atradius bad-debt) and gear/crew slippage. Team size sets manual coordination (LASSO 2025: 51% still log expenses by hand) and stacked per-seat software (Rentman, Current RMS). The dollar amounts are Ovation's transparent model — your numbers will differ.
Same workflow. A fraction of the cost.
We built Ovation for teams frustrated with module-by-module pricing, missing features, and clunky interfaces. Same data model, different philosophy:
Flat pricing, not per-user modules
Competitors stack per-user fees on every module. You shouldn't pay more because you hired another tech.
AI assistant included
Conductor builds quotes, schedules crew, and drafts invoices. Rentman / Current RMS / HireHop don't ship one.
Venue management, built-in
Diagrams, room dimensions, load-in notes, historical job data — all native. Not a $40/mo add-on.
True per-job profitability
Every expense — Stripe fees, that random Uber receipt — assigned to the job. Real margins, not estimates.
Rentman
Source: rentman.io/pricing
Ovation
$400 / workspace / mo. Unlimited users, every module.
Or $4,000/yr — two months free. No per-seat fees; just 1% on payments processed (capped $400/mo) and $0.98/ticket at $5 or over.
Join the waitlistRun production without the chaos.
Request beta access and we'll walk you through Ovation against the kind of show you actually run. No card, no commitment.